QUOTE TEMPLATES — NEW ZEALAND
Quote templates for
New Zealand tradies.
Per-trade template guides priced for the New Zealand market, and an AI that fills the template in for you — itemised in NZD with 15% GST, sent as a branded PDF or an editable Word document.
NO CREDIT CARD REQUIRED
BY TRADE
Free quote templates by trade
Every guide is a tradesman quote template priced for the New Zealand market — current NZ rates, 15% GST, and the exclusions that protect you — with a structure you can reuse on every job.
What's on the template
Your logo and business details
Logo, business name, NZBN, GST number from IRD and contact details on every quote.
Itemised labour and materials
Every line priced separately in NZD, not a single lump-sum figure.
Markup
Your margin applied and shown, not buried in the line pricing.
15% GST as a separate line
New Zealand GST calculated and shown on its own line — never Australia's 10%.
Terms
Your standard terms attached to every quote automatically.
An accept-online link
Clients can review and accept the quote from the document itself.
Two formats, one quote
What most clients want. Opens anywhere, on any device, with no formatting to break.
Word (.doc)
Opens natively in Microsoft Word, so you or your client can edit the wording before it goes out.
COMPARISON
How Insta Quotes compares
Most trade quoting tools export a PDF. Here is what each one does for document formats and branding, and whether that sits behind a paid tier.
| Tool | Quote output formats | Branding on the document | Is document export gated to a paid tier? | Market |
|---|---|---|---|---|
| Insta Quotes | PDF and an editable Word document (.doc) | Logo and brand colours on quotes from Tier 2; Tier 1 quote exports unbranded, invoices branded on every plan | No — document export is on every plan, including Tier 1 at A$29/month | Australia and New Zealand |
| ServiceM8 | PDF to the client; templates are authored as Microsoft Word documents with merge fields | Fully customisable inside the Word template | Template editing sits in advanced setup and expects confident Word users | Australia and international |
| QuoteMate (AU) | Branded PDF quotes and invoices | Logo on the PDF, multiple templates | Free plan available; Pro $49/month | Australia only |
| ToolMate AI | Quote documents, plus SWMS and JSA safety paperwork | Not stated on their site | $69 / $129 / $299 per month; 14-day trial, no card | Australia |
| Quotely AI | “Ready-to-send PDFs” — PDF only | “Clean, branded quotes” | Solo plan US$79.99/month; 30-day free trial | Not stated on their site |
| QuoteMe (AU) | Not stated on their site | Not stated on their site | 7-day free trial, no card | Australia |
| Xero Quotes | PDF generated from a template inside the accounting ledger | Logo and branding themes | Included from $37/month | Australia, New Zealand, international |
If you want total control over the document's layout, ServiceM8 goes further than we do — its templates are real Microsoft Word files with merge fields, so anyone confident in Word can rebuild the page from scratch. Insta Quotes takes the other side of that trade: you don't design a template, you get a finished, itemised quote you can send as a PDF or open in Word and edit.
Competitor details were researched in 2026 from each vendor's own website and change over time. Where a vendor does not publish something we say so rather than guess. Confirm current details on the vendor's own site before deciding.
How it works
Fill in the job
Photo, voice, text or PDF — the AI itemises labour, materials, markup and GST.
The template does the formatting
Your logo, business details and terms are already on the layout — you never touch the design.
Send as PDF or Word
Download a branded PDF, or an editable Word document if the wording needs adjusting first.
Common questions
What should a New Zealand trade quote template include?
Your business name, NZBN and GST number from IRD, the client and site details, an itemised scope with materials and labour on separate lines, 15% GST shown separately, a validity period and your exclusions. The per-trade guides above cover the rates and exclusions specific to each trade.
Can I export a quote to Microsoft Word in New Zealand?
Yes. Every Insta Quotes quote downloads as a PDF or as an editable Word document (.doc), with your pricing in NZD and 15% GST itemised — so you or your client can adjust the wording before it goes out.
Do the templates use New Zealand GST?
Yes. Quotes generated for a New Zealand business itemise 15% GST — never Australia's 10% — and price in NZD at current New Zealand rates. The subscription itself is billed in AUD.
Do I need a paid plan to use the templates?
The per-trade template guides above are free to read and reuse. Generating a finished quote with the AI needs an account — Word and PDF export work on every plan, including Tier 1 at A$29 a month, and logo branding on quotes starts at Tier 2 (invoices carry your logo on every plan).
Can I change the quote after exporting it?
Yes. The Word export is a normal editable document, so you can adjust wording or add a note before sending. The PDF is the fixed version most clients expect to receive.