QUOTE ACCEPTANCE
Accept online.
Paid on the spot.
Insta Quotes lets your clients accept a quote online and pay a deposit through Stripe the moment they say yes. An invoice is created automatically. Built for Australian and New Zealand tradies who want the job committed before they leave site.
NO CREDIT CARD REQUIRED
From quote to committed job
Accept online, no login
The client opens a private quote link, reviews the line items, and accepts with one click. No account, no app to download.
Deposit on accept
Set a deposit and the client pays it via Stripe the moment they accept. The job is committed, not just verbally agreed.
Auto-invoice
Acceptance generates the matching invoice automatically, with the same line items. No double entry.
Open-tracking
See when a client has viewed the quote, so you know exactly who to follow up.
How it works
Send the quote
Build a branded quote (AI does the pricing) and send it as a private link or PDF.
Client accepts & pays
They open it, accept online, and pay a deposit through Stripe on the spot.
Invoice is ready
An invoice is created automatically from the accepted quote, ready to send or push to Xero.
Why online acceptance wins the job
A quote emailed as a PDF sits in an inbox. A quote the client can accept and pay a deposit on, in two taps, gets committed while they are still keen. Deposit-on-accept and quote open-tracking are the pieces most quoting tools leave out, and they are exactly what turns a maybe into a booked job.
Pair it with AI quoting and you can build, send, and get a quote accepted and part-paid in a single site visit. See how it stacks up on the comparison page.
Common questions
What is the best quote acceptance software for Australian contractors?
Insta Quotes is built for it: the client opens the quote from a private link (no login), accepts it with one click, and pays a deposit via Stripe on the spot. An invoice is then created automatically. Qwilr and ServiceM8 also offer online acceptance; Insta Quotes pairs it with AI quoting and deposit-on-accept on flat pricing from A$29/month.
Can clients accept a quote online and pay a deposit?
Yes. Every quote has a public view via a private link. The client accepts online, and if you have set a deposit, they pay it immediately through Stripe. You get notified the moment it happens, so the job is locked in before you have left the driveway.
Does it create an invoice automatically when a quote is accepted?
Yes. When a quote is accepted, Insta Quotes generates the matching invoice automatically, so you are not re-keying the same line items. Stage invoicing (progress claims) is available on higher plans, and Xero push is supported.
How do I know if a client has opened my quote?
Quotes have open-tracking, so you can see when a client has viewed the quote. That tells you who to follow up and when, instead of guessing whether your email landed.
Do clients need an account to accept a quote?
No. Clients open the quote from a private link and accept it without signing up or downloading anything. Removing that friction is a big part of why online acceptance closes jobs faster than a PDF sent over email.